A huge enlightenment
Have you spent any time mapping out any of your processes?
I’m a visual person, and using Figma’s “FigJam” files to create process flow diagrams has been a huge enlightenment for me.
I don’t think there’s any way to avoid having to write out detailed instructions — but having a companion visual aid has really helped me get more comprehensive plans in place.
Here are a few reasons why I think this kind of visual is so helpful:
1. It’s easier to think of alternate scenarios. When mapped out visually, it’s easier to follow along the path and consider different decisions at each stage. When I was just using text, all of my choices were binary (yes or no), but with visualization, I can see other, alternative paths.
2. It’s so much easier to explain to someone else. I don’t know if you’ve ever had someone hand you their process, but that giant wall of text can be intimidating. But the visual process makes it easier to give someone a high-level overview before they have to get into the details.
3. Easier to reference. Processes are something I find myself referring back to over and over again — and a visual makes it easier to jump right to the spot you’re looking for (especially when things are color-coded).
I tried a few different tools for this (spending a lot of time with Miro), but, honestly, Figma’s FigJam files do everything you need in a completely intuitive interface.
Drop in shapes, drag arrows from one box to the next, add in your text, and link to your detailed documents or resources.
Plus, it’s free — so you can’t beat the price. If you haven’t, give it a try.
Bonus: If you use Notion, you can embed read-only FigJam files right in your Notion docs 🙌